Payroll Services for Small Businesses in Scarborough and Toronto

Toronto Tax & Accounting Solutions Inc. helps small businesses set up payroll, switch providers and manage ongoing pay runs. We calculate pay and deductions, prepare pay stubs and handle CRA source deduction remittances through the agreed payroll system. T4 and ROE preparation is included for businesses with 5 or more employees. For businesses with 1–4 employees, it is charged separately, with the fee agreed before starting.

Payroll is overseen by owner and director Behroz Rizvi, PCP (Payroll Compliance Practitioner), who also holds a Xero payroll specialist credential (see credentials). Work with us at our Scarborough office or remotely across Toronto and the GTA. Remote service is available across Canada except Quebec, with service in English, Urdu and Punjabi.

Book a payroll consultation or call (437) 410-7999.

200+ five-star Google reviews. Payroll overseen by Behroz Rizvi, PCP (Payroll Compliance Practitioner). $100 one-time setup, then $35 per employee per month (monthly pay) or $60 (biweekly pay; $75 in a month with three pays), before HST.

Getting started is simple

1. Tell us about your team

Tell us how many employees you pay, how often you pay them, their provinces of employment and whether you are starting payroll or switching providers. Include your next intended pay date.

2. Confirm your quote and schedule

We explain the setup fee, processing charges, software arrangements and T4 and ROE inclusions for businesses with 5 or more employees, or separate charges for businesses with 1–4 employees. We agree the first pay date we will handle and the cut-off for hours and changes before starting.

3. Complete your setup checklist

We explain how to provide your CRA payroll account details, employee forms and any year-to-date records from your previous provider. Contact us for submission instructions before sending sensitive employee or banking details.

4. Send hours, review and approve

You send hours and payroll changes by the agreed cut-off. We prepare payroll for your review and approval, then process the agreed pay run and remittances through your connected account.

Who this service suits

Our payroll service is for small businesses and owner-managed companies that want help with each pay run and the records and remittances that follow. Tell us your employee count, pay frequency, provinces of employment and current setup so we can confirm the fit and scope.

Hiring your first employee

We help you establish the payroll setup, including assistance opening a CRA payroll program account if needed. We confirm the software, access, pay schedule and employee information required before the first run.

Switching payroll providers

We review the last pay date processed, year-to-date earnings and deductions for each employee, prior remittances and any outstanding CRA correspondence. We agree the first pay date we will handle and the records needed to carry payroll forward. Tell us about upcoming pay dates and departures when you enquire so we can assess the transition before you commit.

Ongoing payroll processing

You send approved hours and changes by the agreed cut-off. We calculate pay, prepare pay stubs, check deductions and manage the agreed remittances. New hires, raises, bonuses, benefits and departures need to be reported for the relevant pay period.

What happens each pay run

1. You provide the inputs. Send hours, new hires, terminations, rate changes, bonuses and benefit information by the agreed cut-off, and identify who approves payroll.
2. We prepare payroll. We calculate gross pay, applicable CPP, EI and income tax deductions, and prepare pay stubs.
3. Pay runs through your connected account. Payroll is prepared and run through your connected business bank account. You keep control of that account and provide the funds required for employee pay and remittances. We never need your banking password.
4. We check remittances. The system calculates source deductions, including the employer's applicable CPP and EI contributions, and remits from the connected account according to your CRA remitter schedule. We check the amounts on every run.
5. We record payroll. Payroll entries are posted to the books so wages and payroll liabilities match your bookkeeping.

Employers generally need to issue a Record of Employment when an employee has an interruption of earnings. ROE preparation is included for businesses with 5 or more employees. For businesses with 1–4 employees, we agree the separate fee before starting. Service Canada determines EI eligibility and benefits; issuing an ROE does not guarantee benefits. See our guide to EI benefits for background.

Setting up payroll

We confirm software and access arrangements, any subscription costs, pay dates, the cut-off for hours and changes, and the person who approves payroll. Pay schedules can be weekly, biweekly, semi-monthly or monthly, subject to the arrangement agreed for your business.

We set up the relevant pay rates, vacation pay, overtime, public holiday pay, taxable benefits and allowances from the details you provide. For staff outside Ontario, provide the province of employment and applicable employee tax forms.

An employer needs a CRA payroll program account for remittances. If you do not have one, we assist with opening it. We can also help open a GST/HST account where needed. If you are unsure whether a worker should be treated as an employee or contractor, raise this before setup. The CRA explains the factors in Employee or self-employed.

Records and employer information we need

• Legal and operating business name, address, business number and main contact.
• CRA payroll program account number and assigned remitter type, if known.
• Current payroll software and the access arrangements agreed with Toronto Tax.
• Employee names, addresses, dates of birth, start dates, job details, pay rates, hours, vacation pay, benefits and allowances.
• Employee SINs, direct-deposit information and completed federal and applicable provincial TD1 forms, provided using the submission method agreed with us.
• Pay frequency, first pay date and payroll approver.
• Previous payroll summaries, remittance records and any CRA letters or PIER reports.
• For a switch, the prior provider's last processed pay date and year-to-date totals for each employee.

Before you send documents: do not email banking credentials or passwords. Contact us for document-submission instructions before sending SINs, employee tax information, direct-deposit details or full tax slips. Do not enter SINs, direct-deposit details or TD1 information into the Excel information sheet.

What payroll costs

Payroll has a one-time setup fee of $100 before HST. After that, payroll processing is $35 per employee per month for monthly pay, and $60 per employee per month for biweekly pay in a month with two pays, or $75 in a month with three pays, both before HST. T4 and ROE preparation is included for businesses with 5 or more employees. For businesses with 1–4 employees, it is charged separately, with the fee agreed before starting. We confirm software subscription arrangements and any separate cost in your written quote. Final pricing is confirmed in writing after we review your pay frequency, number of employees and current records. Catch-up work is quoted separately before we start.

Tell us about other pay schedules, work across provinces, benefits, outstanding records or a provider change so these requirements can be assessed in the quote. WSIB premiums and reporting are excluded. We do not give legal advice on employment contracts or terminations.

Payroll setup checklist for new clients

Use these resources to gather employer details, employee setup information, your pay schedule and transition records:

• Payroll new-client information sheet (Excel)
• Printable payroll setup checklist (PDF, 1 page)

Use the downloads for records preparation. The fees and inclusions confirmed in your written quote apply: T4 and ROE preparation is included for businesses with 5 or more employees and charged separately for businesses with 1–4 employees. Software arrangements are confirmed for your business.

Payroll records also support your bookkeeping and year-end corporate tax return.

CRA remittances, deductions and year-end slips

Employers generally deduct applicable CPP contributions, EI premiums and income tax from employees' pay and remit these with the employer's CPP and EI contributions. See the CRA's Employers' Guide T4001.

Your remittance deadline depends on the remitter type assigned by the CRA. Regular remitters generally remit by the 15th of the following month. Quarterly and accelerated remitters have different schedules. We confirm your assigned schedule when you start; do not change it based on a general threshold alone. The CRA explains remitting source deductions and the due dates and late-remittance consequences.

T4 slips and the T4 Summary are generally due by the last day of February following the calendar year. Weekend and recognized-holiday rules can move the filing deadline to the next business day. See the CRA's filing information returns and when to file guidance. Some payments to non-employees may require T4A reporting; we review whether this applies and confirm the work needed.

Our T4 and ROE year-end payroll checklist explains what to gather. For more background, read our guide to payroll deductions, remittances and T4s. If something looks wrong, check common payroll mistakes and the CRA correction routes.

Frequently asked questions

How often do I remit payroll deductions?

The CRA assigns your remitter type. Regular remitters generally remit monthly by the 15th of the following month; qualifying quarterly and accelerated remitters follow different schedules. We confirm your assigned type and schedule with you.

What does it cost?

Payroll has a one-time setup fee of $100 before HST. Payroll processing for monthly pay is $35 per employee per month, before HST. Payroll processing for biweekly pay is $60 per employee per month in a month with two pays and $75 in a month with three pays, before HST. T4 and ROE preparation is included for businesses with 5 or more employees. For businesses with 1–4 employees, it is charged separately, with the fee agreed before starting. Final pricing is confirmed in writing. We confirm software subscription arrangements and any separate cost in your written quote. Catch-up work is quoted separately before we start.

Can you take over payroll partway through the year?

Yes. We need each employee's year-to-date earnings and deductions, prior remittance records and the last pay date processed by your previous provider. We review the records and agree the first pay date we will handle before starting.

Do you handle WSIB or employment law questions?

No. WSIB premiums and reporting are outside our payroll service, and we do not provide legal advice on contracts or terminations. We can identify the payroll information your WSIB account or lawyer may ask for.

I missed a remittance. What should I do?

Contact us with the affected periods, payroll records, payment history and any CRA correspondence. We can review what was missed, recalculate amounts and assess the response work required. Late remittances can attract penalties and interest, so address the issue promptly.

Can payroll be done remotely?

Yes. You can provide hours and changes remotely using the arrangements agreed with us. Contact us for submission instructions before sending sensitive employee information. Service is available across Canada except Quebec.

Related services

• Bookkeeping and accounting
• Corporate tax (T2) filing
• Canadian tax deadlines
• Bookkeeping and tax for dental clinics

Set up or switch your payroll

Tell us your employee count, pay frequency, provinces of employment, software and whether you are setting up payroll or switching providers. Include your next intended pay date and whether you already have a CRA payroll account. We will review your requirements and confirm scope, fees and the records needed to start.

Use the contact form or call (437) 410-7999. Our only physical office is Office 19, 695 Markham Road, Scarborough, Ontario M1H 2A5.

Part of our small business accounting packages.

Budgeting for payroll and remittances? Try our small business tax and HST calculator.